Three Common Errors to Avoid When Scheduling Contribution Payments

February 2024
a traffic sign reading caution with text to the right of it reading avoid common errors

Each pay period, employers schedule contribution payments with MissionSquare Retirement, the third-party administrator for VRS defined contribution plans. Submitting contributions in a timely manner ensures that funds are invested for the member's benefit.

If contributions are delayed, an employee’s investment earnings may be affected, and the employer may be assessed penalties.

To avoid delays, be aware of these common – and easily prevented – errors:

  1. Submitting an ACH credit or wire that does not match the total amount in the contribution file.
  2. Including a negative contribution in a file to correct an erroneous amount that posted more than 14 business days earlier, and/or not depositing sufficient funds in the employee’s account to cover the negative amounts.
  3. Not including required data fields in the contribution file.

Submit Contributions Quickly Using a Batch File

Contributions are submitted via EZLink by either uploading a batch file or manually entering each employee’s contribution amounts to create a file. A batch file provides you with a quick solution for submitting multiple contributions at once.

To learn more about how you can implement this time-saving process, contact MissionSquare’s Employer Support team at 877-327-5261 (option 3).

Use ACH Debit to Make Payments

By using ACH debit, you will not incur a wire fee or need to initiate payments. MissionSquare will initiate the payment process on your behalf once the contribution file is successfully submitted in EZLink.

To switch payment methods, fill out the ACH Debit Authorization Form.

Wire and ACH credit options are also available. See the payroll page on the Hybrid Resource Center for Employers.

When paying contributions via ACH credit and wire, always include the VRS plan number and your 5-digit employer code (MissionSquare calls this your "division code") on the instructions. Otherwise, the payroll contributions could be delayed. If you use a third-party payroll administrator, please share this essential information to ensure successful contribution submissions on your behalf.