Employer Update

To protect the security of VRS information and to safeguard employee privacy, VRS requires you to complete a periodic security review to certify the contact information and assigned roles for each person identified as a contact for your organization.

This summer, VRS will automate the security review within myVRS Navigator using a workflow activity to lead you through the process. Employer reviews will take place in stages. You will receive advance notice of the review schedule.

Your verification will include a review of each designated contact within your organization as well as contacts from any Employer Business Partner with whom you have contracted.

For each contact, you must ensure:

• Employee demographic information is correct.
• Only myVRS Navigator roles that correspond to a business need for access to VRS information have been assigned.
• Non-administrative contacts are inactivated if they no longer have a business need to access VRS information.
• Each contact has individual access credentials and there is NO sharing of access credentials across your organization.

How Will the Process Work?

For an overview, refer to the Employer Security Review job aid, located in the VRS University within the Virginia Learning Center. If you do not have log-in credentials, send an email to externalVLC@varetire.org requesting registration.

When you log in to myVRS Navigator, step-by-step instructions on the Employer Security Review page will explain how to make any necessary changes and guide you through submitting changes directly in the system. You will then certify your review and download a document your Primary Administrative Authority must sign and return to VRS.

If you find that you need to add or replace a Security Administrator, Primary Administrative Authority or VRS Administrator, download the Authorization of Administrative Contacts (VRS-67A). This fillable form (dated April 2022) must be completed by your Primary Administrative Authority for all active administrative contacts and supersedes previous forms.

If updates to your Security Administrator or Primary Administrative Authority roles are required, VRS will need to process your form before you can finalize your security review. Please ensure that you allot enough time for the completion of this process.

Consider checking your myVRS Navigator primary contacts now and submitting any updates via the VRS-67A in advance of your scheduled security review date.

VRS appreciates your partnership in this effort to safeguard member data.